Payments
Invoicing built for end-of-day reconciliation.
Cash, check, card-on-terminal, and other methods recorded with payment reference. Owner-only sixty-day reopen window. Daily close-out matches the cash drawer at end of shift. No platform fee on card volume — your processor stays your processor.
Invoice INV-2026-0214
L. Davis · Today, 11:40 am · Sarah Chen
| Item | Qty | Total |
|---|---|---|
| Botox 30u | 1 | $540.00 |
| HydraFacial add-on | 1 | $180.00 |
0%
Platform fee on card volume.
60 days
Owner-only reopen window for closed invoices.
4 methods
Cash, check, card-on-terminal, other.
How invoices work
One invoice per appointment, opened automatically.
Every appointment gets an invoice the moment it's booked. Service line items snapshot the price at booking time so future price changes don't retroactively alter quoted appointments. The front desk takes payment when the client checks out; the appointment moves to "completed" only after the invoice closes.
Tax calculates per line item using the service's configured rate. Multi-state spas can configure different rates per location.
- Auto-opened on appointment booking
- Snapshot pricing — protected against future changes
- Per-line-item tax rate
- Closing the invoice closes the appointment
Reconciliation
The numbers match the cash drawer.
The daily close-out report breaks gross down by payment method — cash, check, card-on-terminal, other — for any date range. Front-desk reconciles the cash drawer against the cash column; the manager reconciles the terminal against the card column.
No platform fee on card volume. Lumè doesn't process payments — your existing terminal stays your terminal. We record what you collected, not what we charged for it.
- Per-payment-method daily close-out report
- CSV export for accounting
- Card terminal stays separate (no markup)
- Tip handling on a per-tenant toggle
Sales — last 30 days
Apr 16 → May 15 · 4 paid invoices today
Gross
$48.6k
Tax
$4.31k
Avg invoice
$483
Reopens + voids
Mistakes happen. The system handles them with a paper trail.
Owners and managers can reopen a closed invoice within sixty days of close — useful for refunds, payment method corrections, and legitimate disputes. The reopen action records who, when, and why. Voiding an invoice requires a written reason and never deletes the record.
Reopens are gated by a dedicated permission that's locked against per-user override — separation of duties at the role level, not at the individual.
- 60-day reopen window from initial close
- Required void reason; void never deletes
- Owner/manager-only reopen permission
- Full audit trail on every transition
See it in 30 minutes